Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.
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Guide to Recordkeeping in the Army — DA PAM 25–403
Records Management and Declassification Agency: Center for Army Lessons Learned: The list of file numbers in Annex A is not all-inclusive. Daily staff journal and tactical operations center log with coordinates of locations and events. However, the nature of a contingency operation makes good recordkeeping even more critical. Army records may be ppam only if capture by a foreign power appears imminent.
Please contact conops conus. General Information Chapter 2. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link.
Mail classified records double wrapped by registered official mail. Process and transmit personnel records in accordance with personnel prescribing directives.
The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Other unclassified records may be attached to an e-mail and sent to the same address. Any records that document operations of the unit will be preserved per this instruction and AR Destruction for any other reason is not authorized.
The designated contact will establish the processes for the collection and transfer of unit records. Send the following records to: Functional Area File Description Send the following records to: Sign In Sign Out.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
To ensure records from the AOR are collected and properly prepared for transfer to continental U. The records specified in this guide provide important rights and interest information for Soldiers and veterans. Units should also preserve files not listed in this table that document unit activities. Approval by the archivist is legal authority for the retention and disposal of all Army records. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports.
Do not give these organizations the record copy of information to be preserved. Classified records may be attached to an e-mail and sent classified e-mail. Units providing medical care will transmit these records in accordance with medical prescribing directives. This table does not list all files that units should maintain.
Do not “over-classify” records.
Process and transmit the following records in accordance with the regulations that prescribe their creation.
Command reports, special reports, maps and overlays, and incident reports. From time to dq organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction.
They supported and directed the effort through all staff elements and through the ranks, down to the unit level.